Wedding Planning Master Checklist

20 items · Lifestyle · Hard difficulty · 2 hours

A clear, actionable checklist to plan your wedding from venue to day-of details.

• Set wedding budget and priorities

  Allocate totals and prioritize ceremony, reception, attire, photos.

• Draft guest list and collect addresses

  Include preliminary RSVP list and mark must-invite guests.

• Research and visit potential venues

  Note availability, capacity, vendor restrictions, and fees.

• Book venue and sign contract

  Confirm date, deposit, cancellation policy, and included services.

• Hire wedding planner or day-of coordinator

  Decide level of help needed and confirm scope in writing.

• Book photographer and videographer

  Review portfolios, confirm rights and deliverables in contract.

• Book caterer and schedule menu tasting

  Confirm menu, dietary options, service style, and serving times.

• Order wedding cake or desserts

  Arrange tasting and confirm delivery/setup with venue.

• Hire florist and select ceremony/reception arrangements

  Share venue photos, guest count, and seasonal flower options.

• Hire DJ or live musicians and finalize song list

  Provide must-play and do-not-play lists and timeline cues.

• Confirm officiant and finalize ceremony structure

  Discuss vows, readings, legal wording, and rehearsal needs.

• Send save-the-dates or invitations

  Include RSVP deadline, wedding website, and travel details.

• Arrange guest accommodations and group room blocks

  Reserve room blocks near the venue and share transport info.

• Plan rehearsal dinner logistics and guest list

  Reserve a venue, confirm attendees, and assign roles.

• Create detailed day-of timeline and distribute to vendors

  Include setup, ceremony, photo times, speeches, and contacts.

• Prepare seating chart and name/place card list

  Gather RSVPs, note special needs, and plan table flow.

• Apply for marriage license and prepare legal documents

  Check local lead times, ID requirements, and waiting periods.

• Schedule dress and suit fittings and alterations

  Allow time for multiple fittings and rush options if needed.

• Assemble a wedding day emergency kit

  Pack sewing kit, stain remover, pain relievers, and extra pins.

• Confirm final vendor payments, timelines, and contacts

  Collect vendor contact list and appoint a day-of point person.

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