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Wedding Planning Master Checklist

Hard 20 items · 2 hours
testuser's avatar
testuser Published 5 days ago
Lifestyle

This master checklist guides couples and wedding planners through the major tasks needed to plan a wedding, from booking the venue to final day logistics. It’s designed for busy planners who want a clear, actionable list to track vendors, guests, and the timeline.

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  1. Set wedding budget and priorities — Allocate totals and prioritize ceremony, reception, attire, photos.
  2. Draft guest list and collect addresses — Include preliminary RSVP list and mark must-invite guests.
  3. Research and visit potential venues — Note availability, capacity, vendor restrictions, and fees.
  4. Book venue and sign contract — Confirm date, deposit, cancellation policy, and included services.
  5. Hire wedding planner or day-of coordinator — Decide level of help needed and confirm scope in writing.
  6. Book photographer and videographer — Review portfolios, confirm rights and deliverables in contract.
  7. Book caterer and schedule menu tasting — Confirm menu, dietary options, service style, and serving times.
  8. Order wedding cake or desserts — Arrange tasting and confirm delivery/setup with venue.
  9. Hire florist and select ceremony/reception arrangements — Share venue photos, guest count, and seasonal flower options.
  10. Hire DJ or live musicians and finalize song list — Provide must-play and do-not-play lists and timeline cues.
  11. Confirm officiant and finalize ceremony structure — Discuss vows, readings, legal wording, and rehearsal needs.
  12. Send save-the-dates or invitations — Include RSVP deadline, wedding website, and travel details.
  13. Arrange guest accommodations and group room blocks — Reserve room blocks near the venue and share transport info.
  14. Plan rehearsal dinner logistics and guest list — Reserve a venue, confirm attendees, and assign roles.
  15. Create detailed day-of timeline and distribute to vendors — Include setup, ceremony, photo times, speeches, and contacts.
  16. Prepare seating chart and name/place card list — Gather RSVPs, note special needs, and plan table flow.
  17. Apply for marriage license and prepare legal documents — Check local lead times, ID requirements, and waiting periods.
  18. Schedule dress and suit fittings and alterations — Allow time for multiple fittings and rush options if needed.
  19. Assemble a wedding day emergency kit — Pack sewing kit, stain remover, pain relievers, and extra pins.
  20. Confirm final vendor payments, timelines, and contacts — Collect vendor contact list and appoint a day-of point person.
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