Mass Gatherings COVID-19 Risk Assessment and Mitigation Checklist

15 items · Health · Medium difficulty · 30 min

Quick checklist to assess and reduce COVID-19 risks at mass gatherings.

• Define event details (date, location, expected size, duration)

  Clear basics are needed to tailor risk measures.

• Identify vulnerable groups among attendees and staff

  Note age, health conditions, pregnancy, and other risks.

• Check local COVID-19 transmission levels and current public-health rules

  Use local health authority data and regulations.

• Assess the venue layout, ventilation and likely crowd flow

  Prefer outdoor, well-ventilated areas and clear one-way flows.

• Estimate attendee density and peak occupancy times

  Map where and when crowds will cluster to target controls.

• Plan screening, access controls, and ticketing to limit exposure

  Decide on pre-registration, timed entries, and capacity caps.

• Set screening procedures (questions, testing or symptom checks)

  Keep questions short and consistent; define refusal and denial policies.

• Arrange hand hygiene stations and waste bins at key locations

  Place at entrances, food areas, restrooms and high-traffic spots.

• Stock and communicate a face-covering policy (provide spares)

  Tell attendees rules before arrival and offer masks on site.

• Create a cleaning, disinfection and waste-management plan

  Focus on high-touch surfaces and set cleaning frequency and logs.

• Train staff and volunteers on infection control and crowd procedures

  Include screening, cleaning, mask enforcement, and communication steps.

• Prepare an isolation area and medical response plan for symptomatic people

  Identify a safe, staffed space and clear transfer procedures.

• Coordinate with local health authorities for case management and contact tracing

  Share event details and a contact list process in advance.

• Limit high-risk activities (singing, shouting, close-contact games)

  Modify or remove activities that increase aerosol spread.

• Monitor compliance during the event, define cancellation triggers, and document outcomes

  Set clear stop/cancel criteria tied to local data and record lessons.

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