Event Photography Day Checklist

16 items · Lifestyle · Medium difficulty · 1 hour

Essential pre-event checks for reliable, stress-free event photography.

• Prepare batteries

  Gather chargers, battery grip, and labels for each battery.

• Fully charge primary battery

  Charge to 100% before leaving and keep it mounted in camera.

• Charge and label spare batteries

  Top up all spares, label by camera or slot, and store in a padded case.

• Prepare memory cards

  Collect cards, cases, and reader; note card capacities.

• Format memory cards in camera

  Format only after backing up existing files; format in the camera you'll use.

• Pack labeled spare cards and cases

  Label by size/slot and keep in a protective, waterproof case.

• Bring card reader and cables

  Include USB/USB-C cables and any adapters for on-site transfers.

• Assemble camera bodies and lenses

  Check mounts, grips, and camera straps; pack cleaning supplies.

• Check second camera body and settings

  Test shutter, set date/time, exposure settings, and insert a formatted card.

• Select and pack lenses suited to venue

  Bring wide, standard, and tele options plus a fast prime if needed.

• Create shot list and client timeline

  List must-shots, group photos, ceremony timing, and key moments.

• Confirm client deliverables and deadlines

  Verify file types, resolution, number of images, and delivery date.

• Assess venue lighting and power needs

  Request layout, plug access, natural light windows, and stage lighting info.

• Pack lighting gear and triggers

  Include flashes, modifiers, stands, triggers, extra bulbs, and spare batteries.

• Prepare backup drive and test transfer

  Format drive, test a sample transfer, and bring power/cables and a backup plan.

• Backup files during event to external drive

  Copy cards to drive between sets; verify file counts and checksums if possible.

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