Event Photography Day Checklist

Prepare batteries

Gather chargers, battery grip, and labels for each battery.

Fully charge primary battery

Charge to 100% before leaving and keep it mounted in camera.

Charge and label spare batteries

Top up all spares, label by camera or slot, and store in a padded case.

Prepare memory cards

Collect cards, cases, and reader; note card capacities.

Format memory cards in camera

Format only after backing up existing files; format in the camera you'll use.

Pack labeled spare cards and cases

Label by size/slot and keep in a protective, waterproof case.

Bring card reader and cables

Include USB/USB-C cables and any adapters for on-site transfers.

Assemble camera bodies and lenses

Check mounts, grips, and camera straps; pack cleaning supplies.

Check second camera body and settings

Test shutter, set date/time, exposure settings, and insert a formatted card.

Select and pack lenses suited to venue

Bring wide, standard, and tele options plus a fast prime if needed.

Create shot list and client timeline

List must-shots, group photos, ceremony timing, and key moments.

Confirm client deliverables and deadlines

Verify file types, resolution, number of images, and delivery date.

Assess venue lighting and power needs

Request layout, plug access, natural light windows, and stage lighting info.

Pack lighting gear and triggers

Include flashes, modifiers, stands, triggers, extra bulbs, and spare batteries.

Prepare backup drive and test transfer

Format drive, test a sample transfer, and bring power/cables and a backup plan.

Backup files during event to external drive

Copy cards to drive between sets; verify file counts and checksums if possible.