Hen & Stag Party Planning

Finalize guest list and send save-the-date

Include contact details and any date-window constraints.

Agree budget and per-person contribution

Set a realistic total and note what's included (food, activities, transport).

Choose event date and draft a full-day schedule

Include start/end times, travel windows, and free time slots.

Decide activity style (active vs relaxed)

Pick a vibe to guide activity and venue choices.

Select and book the main activity or venue

Confirm availability, group rates, and cancellation terms.

Reserve accommodation and group transport

Block rooms and arrange transfers with deposit deadlines.

Create payment tracker and collect deposits via Splitwise

List items, due dates, and who owes what; request deposits promptly.

Assign responsibilities to helpers

Give clear roles: food lead, transport lead, entertainment lead.

Plan menu and collect dietary requirements

Ask for allergies, intolerances, and strong dislikes.

Confirm catering or restaurant bookings and provide meal notes

Send headcount and dietary list to caterer or restaurant.

Prepare a detailed schedule with timings and meeting points

Include transport times, reservation slots, and buffer periods.

Set up a communication channel and share emergency contacts

Create a group chat and list a designated emergency contact.

Decide dress code or themed outfits and share packing tips

Mention footwear, weather notes, and any costume rules.

Plan games, entertainment, and a surprise element

Prepare materials and a backup reveal plan if needed.

Prepare a contingency plan for cancellations or bad weather

List backup activities and flexible booking options.

Confirm final headcount and reconfirm all bookings one week before

Update vendors and adjust payments or room allocations.