Hen & Stag Party Planning

16 items · Lifestyle · Medium difficulty · 1 hour

Plan a stress-free hen or stag party with this complete checklist.

• Finalize guest list and send save-the-date

  Include contact details and any date-window constraints.

• Agree budget and per-person contribution

  Set a realistic total and note what's included (food, activities, transport).

• Choose event date and draft a full-day schedule

  Include start/end times, travel windows, and free time slots.

• Decide activity style (active vs relaxed)

  Pick a vibe to guide activity and venue choices.

• Select and book the main activity or venue

  Confirm availability, group rates, and cancellation terms.

• Reserve accommodation and group transport

  Block rooms and arrange transfers with deposit deadlines.

• Create payment tracker and collect deposits via Splitwise

  List items, due dates, and who owes what; request deposits promptly.

• Assign responsibilities to helpers

  Give clear roles: food lead, transport lead, entertainment lead.

• Plan menu and collect dietary requirements

  Ask for allergies, intolerances, and strong dislikes.

• Confirm catering or restaurant bookings and provide meal notes

  Send headcount and dietary list to caterer or restaurant.

• Prepare a detailed schedule with timings and meeting points

  Include transport times, reservation slots, and buffer periods.

• Set up a communication channel and share emergency contacts

  Create a group chat and list a designated emergency contact.

• Decide dress code or themed outfits and share packing tips

  Mention footwear, weather notes, and any costume rules.

• Plan games, entertainment, and a surprise element

  Prepare materials and a backup reveal plan if needed.

• Prepare a contingency plan for cancellations or bad weather

  List backup activities and flexible booking options.

• Confirm final headcount and reconfirm all bookings one week before

  Update vendors and adjust payments or room allocations.

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