Weekly Review & Planning Checklist

16 items · Productivity · Medium difficulty · 1 hour

A focused, practical weekly review to close the week and plan the next.

• Gather last week's calendar and notes

  Collect digital and paper notes, calendar events, and task lists in one place.

• Review completed tasks

  Skim what you finished; note blockers, wins, and recurring patterns.

• Capture unfinished tasks into your inbox

  Move remaining tasks to a single capture inbox with context and the next action.

• Identify top 3 priorities for next week

  Pick no more than three outcomes that would make next week successful.

• Define specific next actions for each priority

  Write the immediate next step for each priority (small, specific).

• Estimate time and assign day/time blocks for each priority

  Estimate duration and block calendar time for those actions.

• Review upcoming commitments and deadlines

  Scan the next 2–4 weeks for meetings, travel, and deadlines that affect planning.

• Add buffer time and contingency

  Include buffers, transition time, and contingency to prevent overload.

• Clear inboxes: email, messages, voicemails

  Empty your inboxes into actions: reply, archive, or convert to tasks.

• Process emails: archive, flag, or convert to tasks

  Handle short replies and convert longer items to task entries.

• Process messages and voicemails: reply or capture actions

  Reply briefly where possible; capture follow-ups as tasks with dates.

• Review habit and energy trends

  Note when you felt most and least energetic and what affected it.

• Adjust weekly routines and habit focus

  Shift routines or habit targets based on energy and results.

• Plan self-care and recovery time

  Schedule at least one rest, exercise, or downtime block for recovery.

• Reflect on wins and lessons learned

  Write 2–3 wins and one lesson to carry forward into next week.

• Set a quick review reminder for next week

  Add a calendar reminder to run the same weekly review next week.

Printed from TickYouOff — the interactive version tracks your progress and can be shared with others.