Vaccine Preparedness Checklist

16 items · Travel · Hard difficulty · 1 hour

Test and improve your readiness to protect public trust in vaccines.

• Map key stakeholders

  List ministries, immunization program, regulators, partners, community leaders and media contacts.

• Establish a vaccine safety response team

  Form a cross-sector team with clear authority to act quickly.

• Identify team lead and backup

  Name a primary lead and at least one alternate with contact info.

• Create team roles and contact list

  Assign roles (epidemiology, communications, legal) and compile 24/7 contacts.

• Develop a written vaccine safety response plan

  Include triggers, decision steps, approval lines, and timelines.

• Set surveillance and reporting processes for AEFIs

  Define how to detect, report, and escalate suspected adverse events quickly.

• Prepare rapid investigation protocols and data tools

  Standardize data collection forms, timelines, and analysis steps.

• Create pre-approved key messages and Q&A templates

  Draft clear, empathetic messages for likely scenarios.

• Translate and adapt messages for local audiences

  Localize language, cultural context, and literacy level.

• Train spokespersons and staff on messaging and media

  Practice interviews, social media responses, and consistent wording.

• Plan community engagement and partner briefings

  Schedule outreach with health workers, leaders, and NGOs.

• Run tabletop exercises and simulations

  Test roles, timelines, and communications at least annually.

• Set media monitoring and social listening tools

  Track news, social channels, and rumors for rapid detection.

• Prepare transparent public reporting templates and timelines

  Create dashboards, press briefings, and regular update schedules.

• Review legal and ethical guidance and holding statements

  Check consent, privacy rules, liability and prepare safe holding statements.

• Schedule regular plan reviews and after-action updates

  Review after exercises or incidents and update procedures and contacts.

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