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Vaccine Preparedness Checklist

Hard 16 items · 1 hour
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testuser Published 4 weeks ago
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This checklist helps health program managers, communication teams, and partners test readiness for events that could reduce public trust in immunization. Use it to identify gaps in governance, surveillance, communications and community engagement and to guide planning before, during, and after an event. Inspired by World Health Organization guidelines. Always consult a qualified healthcare professional.

Inspired by World Health Organization (WHO) guidelines. Always consult a qualified healthcare professional where applicable.

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  1. Map key stakeholders — List ministries, immunization program, regulators, partners, community leaders and media contacts.
  2. Establish a vaccine safety response team — Form a cross-sector team with clear authority to act quickly.
  3. Identify team lead and backup — Name a primary lead and at least one alternate with contact info.
  4. Create team roles and contact list — Assign roles (epidemiology, communications, legal) and compile 24/7 contacts.
  5. Develop a written vaccine safety response plan — Include triggers, decision steps, approval lines, and timelines.
  6. Set surveillance and reporting processes for AEFIs — Define how to detect, report, and escalate suspected adverse events quickly.
  7. Prepare rapid investigation protocols and data tools — Standardize data collection forms, timelines, and analysis steps.
  8. Create pre-approved key messages and Q&A templates — Draft clear, empathetic messages for likely scenarios.
  9. Translate and adapt messages for local audiences — Localize language, cultural context, and literacy level.
  10. Train spokespersons and staff on messaging and media — Practice interviews, social media responses, and consistent wording.
  11. Plan community engagement and partner briefings — Schedule outreach with health workers, leaders, and NGOs.
  12. Run tabletop exercises and simulations — Test roles, timelines, and communications at least annually.
  13. Set media monitoring and social listening tools — Track news, social channels, and rumors for rapid detection.
  14. Prepare transparent public reporting templates and timelines — Create dashboards, press briefings, and regular update schedules.
  15. Review legal and ethical guidance and holding statements — Check consent, privacy rules, liability and prepare safe holding statements.
  16. Schedule regular plan reviews and after-action updates — Review after exercises or incidents and update procedures and contacts.
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