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Keynote & Conference Talk Checklist

Hard 19 items · 2 hours
testuser's avatar
testuser Published 2 days ago
Productivity

This checklist walks you through preparing a conference or keynote talk, from proposal to post‑talk follow-up. It’s for speakers who want a clear structure for writing, designing, rehearsing, and delivering a polished presentation.

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  1. Write concise talk abstract — Include objective, audience, and 3 key takeaways.
  2. Submit proposal before the deadline — Attach bio, headshot, and relevant links; confirm submission format.
  3. Research the audience and conference context — Identify technical level, interests, and session format.
  4. Define a single clear takeaway and narrative arc — Map hook, evidence, and a concise call-to-action.
  5. Outline talk structure with timestamps — Allocate minutes per section and note transition points.
  6. Create slide-first draft using visuals over text — Favor images, diagrams, and single-sentence bullets.
  7. Finalize slide deck and speaker notes — Polish visuals, add spoken cues and brief slide notes.
  8. Optimize slides for readability and accessibility — Use large fonts, high contrast, and descriptive image text.
  9. Export backup file formats and store copies — Save PDF and PPTX to cloud storage and a USB drive.
  10. Confirm AV specs and room logistics with organizers — Ask about connectors, mic type, clicker, and screen resolution.
  11. Pack presentation kit (adapters, clicker, charger) — Bring laptop charger, USB-C/HDMI adapters, spare batteries.
  12. Plan and schedule rehearsals — Set times for solo, timed, and peer run-throughs.
  13. Schedule three run-throughs (solo, timed, peer)
  14. Book a practice room or virtual session
  15. Collect feedback and note changes to implement
  16. Time a full dress rehearsal and refine content — Aim to finish 1–2 minutes under your slot to allow buffer time.
  17. Prepare Q&A strategy and backup slides — Anticipate top questions and prepare concise answers and extra slides.
  18. Create follow-up resources and sharing plan — Prepare slide link, one-pager, and resource list for attendees.
  19. Draft post-talk email or social post with links — Schedule sending within 24–48 hours; include next steps and contact info.
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