Hen & Stag Party Planning Checklist

Confirm guest list and contact details

Include full names, phone numbers, and plus-one allowances.

Set overall budget and per-person contribution

Agree what the money covers: activities, food, transport, outfits.

Choose party date and alternate date

Pick a primary date and a backup to ease bookings.

Decide party style (active vs relaxed) and core activities

Select 1–2 main experiences to guide bookings and timing.

Research and shortlist venues, providers, and transport

Check availability, group rates, and cancellation terms.

Collect deposits via Splitwise or chosen payment app

Set a clear due date, track payments, and note who owes what.

Book venue, activities, and group transport

Confirm dates, headcount, deposits and written receipts.

Set dress code or outfit guidance and share with guests

Specify theme, colors, and practical tips (shoes, layers).

Gather dietary requirements and allergy information

Collect restrictions early to confirm suitable menu options.

Plan meals and confirm catering or restaurant reservations

Pre-order group menus where possible to save time on the day.

Create a detailed schedule with meeting points and times

Include addresses, transport windows, and buffer times.

Assign roles to helpers (treasurer, photographer, point person)

Name 2–3 people for payments, photos and on-the-day coordination.

Prepare a surprise element (optional) and plan the reveal

Keep logistics secret and designate one manager for the surprise.

Send final confirmation to guests with itinerary and reminders

Include payment reminders, arrival instructions and emergency contacts.