Family Reunion Planning Checklist

20 items · Lifestyle · Medium difficulty · 2 hours

Plan a memorable family reunion with steps for dates, venue, food, and memories.

• Send a date poll to family members

  Use Doodle, Google Form, or group chat; propose 3+ dates.

• Choose and finalize the reunion date
• Select and book the venue (park, hall, or family property)
• Check outdoor park permit, amenities, and availability

  Verify permit fees, restrooms, shelters, and parking.

• Confirm hired hall capacity, cost, and booking terms

  Ask about deposits, insurance, and cancellation policy.

• Assess family property logistics and permissions

  Note parking, toilet access, power, and neighbor permissions.

• Arrange accommodation for traveling relatives

  List nearby hotels, rentals, or spare-room options and needs.

• Reserve group hotel blocks or rental properties

  Book early; ask about group discounts and cancellation terms.

• Coordinate spare-room offers and share arrival directions

  Collect addresses, key details, and arrival instructions.

• Create a reunion budget and assign organizing roles

  Include food, rentals, accommodations, and a 10% contingency.

• Confirm headcount and collect dietary requirements

  Set a clear RSVP deadline; collect allergies and age groups.

• Finalize menu and hire a caterer or organize a potluck plan

  Share menu options, label allergens, and confirm serving style.

• Plan activities and create a timed event schedule

  Plan inclusive activities for all ages and time slots.

• Organize kids' games and assign supervision

  Prepare supplies, volunteers, and safety oversight.

• Plan a family talent show, slideshow, or memory sharing

  Request photos/videos ahead and schedule the order.

• Schedule meal times and allow downtime

  Avoid activity overlap; build in breaks and flexibility.

• Arrange audio-visual setup for slideshow and recordings

  Bring spare batteries, chargers, and adapters; test equipment.

• Prepare the photography and memory-project plan

  Decide slideshow/book format, assign an editor, set submission date.

• Rent tables, chairs, tents, and prepare signage

  Measure layout, confirm delivery and setup times.

• Send final logistics, directions, and reminders to attendees

  Include parking tips, contact person, emergency plan, and weather backup.

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