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Country COVID-19 After Action Review (AAR) — Online/Hybrid Checklist

Medium 14 items · 30 min
testuser's avatar
testuser Published 2 months ago
Health

This checklist helps teams run effective online or hybrid COVID-19 after action reviews to capture lessons and agree on follow-up actions. It is for health program managers, response teams, and partners organizing virtual reviews. Inspired by World Health Organization guidelines. Always consult a qualified healthcare professional.

Inspired by World Health Organization (WHO) guidelines. Always consult a qualified healthcare professional where applicable.

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  1. Define objectives and scope for the AAR — State what you will review and the limits of the session.
  2. Identify the timeframe and events to review — Pick dates and key incidents or phases to focus on.
  3. Agree on the desired outcomes of the review — Decide what decisions or products you want by the end.
  4. Select participants needed for the review — List roles needed: incident managers, clinicians, labs, logistics.
  5. Invite cross‑sector stakeholders in advance — Send invites with purpose, agenda and time zones.
  6. Include community or patient representatives — Add perspectives from affected communities where possible.
  7. Assign roles and responsibilities — Clarify who will lead, take notes, and follow up.
  8. Designate a facilitator and a note‑taker — Pick someone neutral to guide discussion and record decisions.
  9. Assign topic leads for each subject area — Give each topic a lead to present evidence and guide discussion.
  10. Choose the online/hybrid platform and required features — Ensure breakout rooms, screen sharing and recording are available.
  11. Run a technical rehearsal with key presenters — Test audio, video, screen share and breakout room setup.
  12. Share data, evidence and pre‑read materials before the meeting — Send key reports and a short brief at least 48 hours ahead.
  13. Set ground rules and confidentiality expectations — Agree on respectful discussion, privacy and no‑blame language.
  14. Use structured review questions, record lessons, and agree actions — Ask what went well, what should change, and assign owners with deadlines.
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