Booking a Group Holiday

15 items · Travel · Medium difficulty · 1 hour

Plan and book a group holiday with clear steps for dates, budget, bookings, and shared responsibilities.

Create a date availability poll using Doodle or When2meet
Offer a 2–3 week range and add timezone notes.
Set a firm decision deadline for date responses
Pick a clear cutoff (date and time) so bookings can proceed.
Confirm travel dates once the poll closes
Announce final dates to the group and lock them in.
Hold a budget alignment chat with the whole group
Discuss expected spend levels and deal-breakers.
Agree a per-person budget and what it covers
Define if budget includes flights, meals, activities, and extras.
Collect interests and activity preferences from everyone
List must-do and optional activities to spot overlaps.
Vote on itinerary options and finalize main activities
Use a simple poll and set a final itinerary draft.
Designate a lead booker and a backup and list responsibilities
Assign who books, who tracks payments, and who manages changes.
Create a shared Splitwise group and add everyone
Use Splitwise or similar to track group costs and repayments.
Collect dietary, medical, and accessibility requirements
Ask about allergies, intolerances, mobility needs, and meds.
Research and shortlist accommodation options with policies
Compare location, reviews, room types, and cancellation terms.
Allocate rooms and sleeping arrangements for each booking
Match roommates by preference, budget, and privacy needs.
Reserve accommodation and pay required deposits
Have the lead booker confirm payment method and keep receipts.
Book transport and transfers once dates are confirmed
Compare group fares, luggage rules, and transfer options.
Share booking confirmations and the final itinerary in one place
Use Google Drive, Slack, or an email thread for docs and numbers.

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