1-on-1 Meeting Checklist

Set a recurring 1-on-1 cadence and duration

Choose a regular frequency (weekly/biweekly) and stick to it for consistency.

Block the meeting time in calendars and protect it

Treat the slot as unmovable and avoid rescheduling except for emergencies.

Create a shared agenda document before the meeting

Use a simple, shared doc or board that both manager and employee can edit.

Add employee-led talking points to the agenda

Invite the employee to add topics and rank priorities before the meeting.

Add project updates and blockers section to the agenda

Include status, recent wins, and any obstacles needing help.

Add growth and development prompts to the agenda

Include coaching topics, goals, and skill-building opportunities.

Send the agenda and any pre-reads at least 24 hours before

Give time for preparation and to add last-minute items.

Start the meeting with a quick wellbeing check-in

Ask one open question about workload, energy, or morale.

Review the employee's talking points first

Let the employee lead topics to ensure their priorities are addressed.

Discuss project updates, blockers, and support needed

Clarify next steps, resources required, and expected timelines.

Invite upward feedback about your support and processes

Ask what you can do differently to help them succeed.

Co-create clear action items with owners and due dates

Assign one owner per action and record a realistic due date.

Summarize decisions, action items, and who will follow up

Read back key points to confirm alignment and accountability.

End by confirming the next meeting and agenda responsibilities

Agree who will add follow-up items to the shared agenda.