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Leave Job Gracefully — Free Checklist (17) | TickYouOff

Medium 17 items · 1 hour
testuser's avatar
testuser Published 3 days ago
Productivity

This checklist helps you resign professionally and protect relationships while ensuring a smooth transition. It’s for anyone preparing to leave a role and needing a practical, step-by-step plan to hand off work, communicate effectively, and settle HR details.

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  1. Draft resignation letter — State your last day, required notice, and a brief thank-you.
  2. Decide final workday and notice period — Confirm dates against your contract and planned handover time.
  3. Schedule a meeting with your manager to deliver notice — Pick a private time and request a short one-on-one.
  4. Deliver formal notice to your manager and send the resignation letter — Be concise, professional, and confirm your agreed final day in writing.
  5. Create a handover document covering projects, statuses, and next steps — Make it scannable with priorities, owners, and deadlines.
  6. Add logins, access info, and key contacts to the handover doc — List locations and owners; avoid storing passwords in plain text.
  7. Include step-by-step routines and timelines in the handover doc — Document recurring tasks and exact steps teammates need to follow.
  8. Schedule knowledge-transfer sessions and record them — Book time with successors and record sessions for future reference.
  9. Reassign recurring meetings and delegate responsibilities — Update calendar owners and notify attendees of changes.
  10. Compile a prioritized task list for your remaining days — Focus on items others can't complete without your input.
  11. Return company property (laptop, badge, keys, devices) and confirm receipt — Check asset list with IT/HR and get written confirmation of returns.
  12. Review final paycheck, benefits, and unused leave payout with HR — Verify last paycheck date, expense reimbursements, and benefits end date.
  13. Remove personal files and accounts from company devices — Backup personal files first and avoid deleting company-owned data.
  14. Export work contacts and share preferred personal contact info — Provide a single contact method for future follow-ups.
  15. Request permission to use manager or colleagues as references — Ask which contact details they prefer you to share.
  16. Send a professional farewell note to your team with contact info — Keep it brief, positive, and include how colleagues can reach you.
  17. Follow up on outstanding items and send final status updates before your last day — Confirm task owners, deadlines, and where to find the handover doc.
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